It has been found that most document collections contain more than 50% redundancy, meaning organizations are maintaining twice as much content as they need to... at twice the expense. This also indicates that updating the same content multiple times and potentially through multiple divisions expends precious resources, time, and money. This practice risks excessive errors occurring during the reinvention of previously written text. Since most organizations are looking to streamline their content management process, erasing the concern of managing redundant content needs to be at the forefront.
The DCL Content Reuse Assessment is a quick and inexpensive test to identify and determine the amount of redundant data throughout your document sets and help you develop the appropriate ‘best practices’ for your collection. Harmonizer™, DCL’s proprietary software solution, is at the heart of our content reuse assessment services. Harmonizer can process and analyze thousands of pages at a time to identify and eliminate redundant content in document collections at multiple levels of match including exact, similar and dissimilar granules.
DCL also offers the option to resolve and correct document variations. Harmonizer™ can update files and insert conditional information, then produce files suitable for direct loading to a Content Management System (CMS) or an Interactive Electronic Technical Manual (IETM). Our assessment produces automatically in minutes what would take weeks or months to complete with a manual process.
The benefits are numerous
Determine reuse potential for ROI calculation
Harmonize content (reduce "near duplicate" content) to provide consistent information throughout a document set
Clean up typographical errors
Implement reuse which reduces size of data set, reduces conversion costs, reduces translation costs, and improves efficiency of updating information
Metrics on reuse potential in document set
Increased efficiency in updating information in the future
The process is simple
You provide your documents via FTP or CD, define the level of granularity, and select matching criteria. Harmonizer™ processes the batch of data and returns statistics on degree of redundancy along with identification of redundant data and locations within the document set. We then provide you with the intelligence needed to make the necessary business decisions on how to proceed:
Summary report with reuse potential metrics
Detailed analysis reports displaying location of all potential issues
Graphic results for strategic planning
Automated tools are also available to facilitate correcting, editing, and consolidating redundant data.
Harmonizer™ is available at multiple service levels
DCL will perform the content reuse assessment
DCL will license the software to your organization for individual projects
DCL will customize & license the software to your organization annually for ongoing projects